Job Description

Job Title : Jr Project Manager

Location : New York, NY 10020

Job Type : Full time

1. Project Planning & Initiation Support

• Assist Senior Project Managers in defining project scope, objectives, deliverables, and success criteria
• Support preparation of detailed project plans, schedules, and milestone tracking
• Contribute to effort estimation, task breakdown, and dependency mapping
• Maintain and update project initiation documents (PID), charter documents, and baseline plans
• Help identify resource requirements and preliminary project timelines

2. Day-to-Day Project Execution Support

• Track daily/weekly progress of project activities across multiple workstreams
• Follow up with internal teams to ensure timely completion of assigned tasks
• Monitor task ownership, deadlines, and deliverable completion status
• Ensure smooth coordination between development, QA, business, and vendor teams
• Assist in removing execution bottlenecks by escalating issues appropriately

3. Stakeholder Management & Communication

• Act as a coordination bridge between technical teams, business stakeholders, and vendors
• Organize and schedule project meetings including kickoff, status, sprint, and review calls
• Prepare meeting agendas, document minutes (MoM), and track action items
• Share regular project updates with internal leadership and external stakeholders
• Ensure clear, consistent, and timely communication across all project participants

4. Project Tracking, Reporting & MIS

• Maintain project dashboards, trackers, and reporting tools (Excel, Jira, MS Project, etc.)
• Prepare weekly, fortnightly, and monthly status reports for management review
• Track key project KPIs including progress, effort burn, milestones, and delivery timelines
• Highlight deviations, risks, and slippages proactively
• Support data collection for executive-level reporting and presentations

5. Risk, Issue & Dependency Management (RAID )

• Maintain comprehensive RAID logs (Risks, Assumptions, Issues, Dependencies)
• Identify potential risks during execution and escalate in a timely manner
• Track issue resolution progress and follow up with relevant teams
• Support mitigation planning in coordination with senior PMs
• Ensure dependencies between teams are clearly tracked and managed

6. Governance & Compliance

• Ensure adherence to organizational project management methodologies (Agile, Waterfall, or Hybrid)
• Maintain proper documentation for all project phases
• Support internal audits and compliance checks when required
• Ensure version control and accuracy of all project artifacts
• Follow governance frameworks defined by PMO or delivery leadership

7. Resource, Vendor & Financial Tracking Support

• Assist in onboarding, allocation, and tracking of project resources
• Coordinate with external vendors and service providers for deliverables
• Track timesheets, effort reporting, and resource utilization
• Support invoice tracking and basic financial reconciliation (if applicable)
• Help ensure vendor SLAs are being monitored and met

8. Change & Scope Management Support

• Assist in tracking change requests and scope modifications
• Maintain documentation of approved changes and updates to baseline plans
• Support impact analysis of changes on timelines, cost, and resources
• Ensure all stakeholders are informed about approved changes

9. Tools & Reporting Systems

• Work with tools such as:
• MS Excel (Advanced tracking & reporting)
• MS Project / Smartsheet (Scheduling)
• Jira / ServiceNow (Task & issue tracking)
• PowerPoint (Executive reporting)
• Maintain structured project documentation repositories

Job Tags

Similar Jobs